Interlibrary Loan Services (ILL)
Policies for Patrons
Purpose of Interlibrary Loan
Interlibrary loan (ILL) acquires books, photocopies of
non-circulating materials (such as magazine articles), and
government publications not already owned by the public libraries of
Jefferson County for library patrons.
ILL request may be submitted at any public library in Jefferson
Hours of operation
|Monday - Friday
||9:00 a.m. to 3:30 p.m.
|Saturday - Sunday
Interlibrary Loan is available to anyone 18 years of age or
older how has a current, unflagged
County Public Library Card.
This service is free of charge. Occasionally, however,
the lending library will charge a fee. The patron may preauthorize
acceptance of any fees on the ILL request form or be notified of any fees
before the material is ordered.
How to use Interlibrary Loan
Thagg Gets ILL
a video that shows how easy it is to use ILL (produced by
Search the library catalog first
to see if the material you need is owned by a public library in Jefferson
If none of the public libraries in Jefferson County own the
material you want, go to a public library in Jefferson County and ask a
librarian for the Interlibrary Loan form. You will pick up and return
the materials at the library from which you place your request.
Fill out the form completely.
Give an accurate bibliographic citation and the source of
Provide your library card number, name, phone number, and
Fill out a separate form for each item you want.
Forms that are illegible, incomplete, or have inaccurate
citations delay the process.
Turn in the completed form(s) at your local library.
You also may go to
. Search for the title you want. Click on this icon:
. Fill out the form and
The ILL Office will locate the material you want and will
request it from another library.
The library where you submitted your request for ILL service
will contact you when the materials are ready for pickup.
To insure that requests are processed promptly, please limit requests to four (4) "in-process" at a time. For books, in-process is the time from when a request is made until the time is returned
to the library. For photocopies, the transaction is complete when they are picked up by the patron.
The following materials cannot be requested
through Interlibrary Loan:
- entire issues of a periodical
- most genealogical material
- current-year materials
- audiovisual material
- reference books
National, regional, and state ILL codes may restrict or limit borrowing in some cases, i.e.,
picture or easy books, sound recordings, and other audiovisual material,
multiple copies of books, and photocopies of more than five articles from a
single periodical published within the past five years.
ahead. Most requests are filled within 7-10 days. However, delays
are common and there is no guarantee that a request can be filled.
Lending libraries may take up to 28 days to respond to a loan request.
Materials may be unavailable at the lending library, or the first owning library contacted may
choose no the loan the material. In such cases, a second, and sometimes
and third, library must be contacted. A sudden influx of ILL requests
may also slow the process.
A patron may ask
that an unfilled request by reinitiated. However, the Interlibrary Loan
Staff must first determine if there is sufficient reason to expect a second
request to be filled. The patron may be ask to provide additional
information or to agree to some reset condition established by the lending
library (for example, in-library use only or an increased lending fee).
When the material
arrives, the patron is notified either by telephone or by email.
Materials received through ILL are picked up at the library specified on the
request form. Materials not picked up within 7 days after notification of
arrival will be returned to the lending library.
At the time of
pick-up, you will be asked to sign a log sheet acknowledging receipt of the
requested material. Any fees charged by the lending library must be paid
at this time.
Loan Periods and Due Dates
The loan period for books is determined by the lending library. The due date is indicated on
the paper wrapped around the item's cover. This wrapper should be
left intact to accurate and prompt processing of the loan. Material should be
returned by the due date to the circulation desk of any library in the Public Libraries in
Jefferson County system. Borrowers who disregard due dates jeopardize
their Interlibrary Loan borrowing privileges.
Patrons will be charged one dollar ($1.00) per day for each day that an Interlibrary Loan book
is overdue, with a maximum fine of $25.00 per item.
The lending library
retains the right to request the immediate return of any material it has
loaned to the Birmingham Public Library and the public libraries of Jefferson
County at any time before the original due date given. In these rare
instances, Interlibrary Loan will contact the patron and inform them of the
new due date. The patron will owe an overdue fine for any materials returned
after this newly established due date.
A patron may ask
that the loan period of a borrowed item be extended. Any request for
renewals must be made before the due date. The lending
library determines the length of time, if any, the loan period may be
extended. Many items borrowed through ILL are clearly marked "NO
RENEWAL." No attempt will be made to extend the loan period of
these times. To renew call (205) 226-3730 or write to
The lending library will determine the replacement cost of any
lost or damaged material.